This couldn't be easier. Just select the DeepL Translator plugin with the Plugins tool in the Project tab. Then select the About tab to access the configuration options.

Entering your API key

Select the About tab and paste your key in the Your DeepL Auth-Key Field. This automatically selects the correct Base URL, which is displayed below your key.

The DeepL plugin doesn't translate entire topics automatically. It works on the text you select in the topic. It is possible to select the entire topic, but we recommend doing one paragraph at a time so that you can check and make any minor corrections to the results as you go along. We strongly recommend that this work should be performed by someone who knows the target language well so that you get good corrections.

Keyboard Shortcuts:

You can assign keyboard shortcuts to the Translate and Apply operations in the About tab of the DeepL plugin:

1: Select your source and target languages

Select the topic you want to translate in your project, then select the Translate tab in the plugin. Select the source language from the drop-down list above the Original box and the target language from the list above the Translation box. You can also choose the Detect Language option for the source language if you like, but that may cause a slight delay on some systems.

2. Select the paragraph you want to translate

As soon as you select the text you want to translate in the topic it is automatically transferred to the Original box in the plugin.

3: Click on Translate to perform the translation

The Translate button contacts the DeepL server and performs the translation, which then appears in the Translation box. The display in the box is read-only. You can edit the translation after it is transferred into the topic editor.

4: Click on Apply Translation to insert the translation

Finally, the Apply Translation button inserts the translation in the editor, replacing the original selected text. You can make any edits there if necessary. Then you just repeat the above steps for the next paragraph or group of paragraphs you want to translate.

If you want to prevent individual words and passages of text from being translated you just need to select it and apply the protected text formatting option in the Font section of the Write tab. DeepL will then ignore the protected text.

Protecting frequently-used words and phrases

You can prevent frequently-used words and phrases from being translated by entering them into a glossary. Glossaries can also be used to change words and phrases automatically. See further below for details.

The API Glossary tab in the DeepL plugin allows you to define and use lists of words and phrases that you don't want to translate. For example, you will generally want product names to remain unchanged whenever you use them. Using a glossary to protect these words and phrases is much easier than locating all instances of the text in your project and applying the protected text feature to each one.

About glossary files

API Glossaries are simple plain-text files containing a list of words and phrases. They are integrated with DeepL's machine learning system so that it takes them into account when analyzing the context of the translation. This results in better translation results than the older local Glossary system.

•You can use multiple glossaries in a single project.

•Glossaries are external files and can be used in multiple projects.

•If you unload the glossary it will no longer be used in the current project.

How to create a glossary

1.Select the API Glossary tab in the DeepL plugin and click on New to open the glossary editor window.

2.Select the language pair and direction in the language field. This is important as it tells DeepL how to interpret the content inserted by the glossary. Not all possible language combinations are supported yet, but more are being added.

3.Enter the phrase and the desired translation on a single line, separated by tabs

Entries are case-sensitive

Note that the entries are case-sensitive. If you wish to protect versions of the same words with different cases you need to enter each one separately.

Clicking on OK prompts you to save the file with the extension .txt. If you are only going to use it in the current project you can save it in the project folder. If you want to use it in multiple projects you can save it in a location that will be accessible for all the projects. It is added to the active translation glossary list automatically after saving.

Editing a glossary

To edit an existing glossary just select it in the list and click on the Edit button.

Adding and removing existing glossaries

To add an existing glossary for use with the current project just click on Add and then select the glossary file. If you no longer wish to use a glossary in the current project select it in the active list and click on the Remove button. This does not delete the glossary file. It just removes it from the list of glossaries used in the current project.